How to hire a Virtual Assistant

“Invaluable support for you and / or your business, from a person you trust, but may not have met face to face”

In any business as it grows your time and resources are precious, therefore the Legal Diaries team suggest you consider hiring a virtual assistant to help you grow your business and delegate non-core tasks to an experienced professional. We have examined a number of ways in which you can go about hiring your VA.

What is a Virtual Assistant?

A virtual assistant is a remote employee who provides a varying range of services totally dependent on your business’s needs. Pre COVID-19 pandemic the role may have seemed unconventional, however with the shift to work from home still being very much present within our society, it it apparent that majority of businesses can see the benefits of remote working. Your VA is at the end of a phone call or email, there is no need to find office space and purchase a spare desk – your assistant can do it all from the comfort of their own homes!

In addition to this, a VA lowers your operating costs as they do not usually work full time and they can, therefore, work on specific tasks saving your business time and money, as opposed to paying an individual for a 9-5 role. They also increase efficiency within your business by outsourcing non-core activities to experienced professionals.

Where can I find a Virtual Assistant?

Finding a Virtual Assistant does not have to be a complex process. However, it is important you hire the right person. Firstly, consider what tasks you require from your VA. Are you looking for somebody to take on daily admin tasks or do you require specialist experience to complete a task? If the latter, it may take a bit more time and effort to find the person who fits perfectly into your business.

When it comes to finding a VA, referrals are a great way to find good hardworking people. We encourage you all to ask your network of professionals for help and recommendations.

There is also lots of freelance marketplaces online to search for the perfect VA, some reputable sites include Upwork, the biggest service worldwide, or For those of you who are based in Ireland, a more local service to avail of is Saviee Solutions. Saviee Solutions offers a large VA directory to chose from. The website is very user friendly and allows clients to simply examine which VA is the best fit for their business. The website also includes articles and information to determine whether or not a VA is exactly what you need so that you do not waste any of your valuable time and money!

How much should I pay a Virtual Assistant?

Before hiring a VA, make sure you take some time to work out what hourly pay-rate you can afford to pay and calculate a suitable number of hours that you wish your VA to work. Having a budget in place ensures your business can afford to hire a VA and enables you to share elements of your workload.

How many hours should my Virtual Assistant work?

This depends entirely on your business needs. It may be that you need somebody to work for a few hours a month on admin, or you need assistance putting together your social media schedule, whatever you need help with this is the amount of hours you can offer.

The most important thing is you set out your required hours from the outset ensuring both yourself and your VA know where they stand. ‘How do I do that?’ we hear you ask – don’t you worry, Legal Diaries has you covered! Our Virtual Assistant Contract has been tried and tested by other entrepreneurs and it sets out clearly what each party can expect from one another. All you have to do is customise it to your needs and you’re ready to go.

If you are not sure whether this contract template is right for you? We’re happy to help!  Book your free initial consultation here!

Or perhaps you’re looking for another contract template? We’ve got you covered. Be sure to check out the full range of our DIY Legal Templates.

Jurisdiction: This template adheres to Irish principles of contract law and is designed for those doing business in Ireland. While similar principles may apply in your jurisdiction, please consult with a lawyer qualified in your jurisdiction. 


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